When it comes to festivals, we know that creating a memorable, well-orchestrated experience is everything. Whether it’s a lively music festival, a vibrant cultural fair, or a bustling food and beverage showcase, our team understands the unique challenges and opportunities these large-scale events present. At Marvin Rentals, we deliver solutions that support your festival, ensuring a smooth, enjoyable experience for both organizers and attendees.
From comprehensive equipment rentals—tents, tables, chairs, flooring, barricading —to strategic planning and on-the-ground logistics, we’re your trusted partner in bringing your vision to life. With a proven track record of successful collaborations across a wide range of festivals, we can assist in event equipment rentals for your festival.
Our approach is rooted in clear communication, meticulous planning, and quick problem-solving. We tailor our services to your festival’s specific needs, adapting to site conditions, expected attendance, and style of programming. Working closely with you, we ensure the festival’s backbone—tents, staging, seating, and beyond—is set up efficiently and effectively, so you can focus on what truly matters: delivering an extraordinary, unforgettable festival experience for your guests.
Event Site Planning / Tent Layout Mapping
Successful festivals start with well-conceived layouts. At Marvin Rentals, we excel at developing thoughtful event site plans that balance safety, functionality, and visual appeal. We’ll collaborate closely with you to understand your event’s equipment and logistics needs. We can then take into account seating arrangements, crowd management, and other equipment rental needs and create a scale floor plan and 3d rendering of your event, helping reduce bottlenecks and unnecessary downtime.
We utilize modern design tools to propose ideal configurations that enhance sightlines and create distinct areas for stages, food courts, bars, lounges, and merchandise booths. The result? A well-planned festival environment that feels natural, safe, and engaging. By approaching site planning as a strategic partnership, we help you orchestrate a festival layout that delights attendees, supports vendors, and streamlines operations—ultimately setting the stage for a successful, stress-free event experience.
Festival Logistics / Inspections & Permitting
We understand the complexities of organizing a large-scale event and help streamline everything from securing necessary tent permits to arranging temporary storage. We work hand-in-hand with city officials and other stakeholders to help your festival to meet all relevant codes and standards.
Audience Seating Logistics
Crafting a comfortable and accessible seating plan sets the tone for your entire event. At Marvin Rentals, we start by creating precise CAD layouts that factor in sightlines, crowd flow, safety clearances, and ADA compliance. Once the design is set, we handle the complete logistics—transporting, installing, and positioning seating according to the approved plan. We coordinate with other on-site vendors to ensure seating placement aligns with stage, lighting, and audio setups. From VIP sections to general admission areas, we provide flexible solutions and swift adjustments as needed, guaranteeing a seamless seating experience that caters to your audience’s comfort and enjoyment.
Load-In, Build & Strike Services
Executing a festival requires skilled, hands-on labor and efficient management of all on-site activities. At Marvin Rentals, we handle the physical side of event setup and breakdown so you can focus on creating memorable experiences. Our well-trained crews specialize in the careful load-in of all equipment, from tents and stages to tables, chairs, and flooring, making sure each piece arrives in excellent condition and is installed according to your exact specifications.
Our teams work collaboratively with other vendors—such as lighting, audio-visual, and décor specialists—to synchronize installation schedules and avoid unnecessary delays.
Once the festival concludes, we’ll handle the complete strike process with the same precision. Our crews dismantle equipment efficiently and respect the venue’s conditions, striving to leave the site just as we found it. This careful, courteous approach to breakdown not only preserves the venue’s integrity but also helps streamline final wrap-up tasks. By entrusting Marvin Rentals with load-in, build, and strike services, you can count on a smooth, hassle-free experience from start to finish.
Tent Ballasting Solutions
Secure and safe tent ballasting is critical when your tent cannot be staked. We employ industry-leading ballast methods tailored to your site’s unique conditions, ensuring that tents remain firmly anchored even in challenging weather. By evaluating soil composition, ground surfaces, and structural requirements, we determine the most effective anchoring approach, whether staking or concrete blocks. If you are with an out-of-town tent company doing large weighted tents in El Paso County, rather than bring extra truckloads just for your tent ballast, call Marvin Rentals to position our local ballast to your install location, ready and waiting for you at reasonable prices. Just ask about our subrental pricing for bulk tent ballast.
Let us make your festival unforgettable! Tell us about your event.